Planning Your File Management System in 7 Simple Steps

The following steps should be taken to strategically plan for a functional electronic filing system that exploits structured file naming and storage conventions [Full Article]

10 Tips on How to Tame your Paper Tiger into a Paperless Pussycat

This article discusses how to finally do away with the arduous filing demands of your paper tiger by migrating towards a paperless office environment in which your paper files would get converted into digital files that can more efficiently and affordably be managed using a filing system on your office network. [Full Article]

7 Tips to Successfully Setup a Computer Filing System

Recognizing that productivity improvements will materialize through better file management is already an excellent start. The next questions might be what to do and how to go about to best ensure the success of this undertaking. The following 7 tips can help make it happen. [Full Article]

Moving from Paper Filing to a Computer File Management System - 8 tips

The decision to migrate from a paper-based operation to a paperless office can be scary for many. It means having to phase out that clunky but familiar paper filing system and replacing it with a sleek and new electronic file management system. What are we in for? Where do we start? How should we organize our computer filing system? How will we search and retrieve our files? [Full Article]

Structured File Naming Convention Strategy for Information Asset Management

Information assets essentially include all electronic files and paper documents within the organization. These are valuable assets/resources because they are intrinsically tied to daily operations. It is therefore extremely important to ensure that they are easily retrievable at all times by all stakeholders that must rely on them. An affordable and effective option is to simply employ structured folder/file naming conventions for each business activity in the enterprise as a means of managing the applicable electronic information assets. [Full Article]

Naming Convention to Help Organize Folders and Files

No matter the value of a treasure, if it is buried and you can not find it, it is of no value at all. The same holds true for electronic files. Well organized computer files are more readily retrievable and are very valuable information assets but if the files are in disarray they can actually induce undue operational costs. The solution is quite simple! [Full Article]

Folder and File Naming Convention – 10 Rules for Best Practice

A free-for-all mentality is quite prevalent when it comes to the naming of electronic files and folders. The problem stems from the fact that there are no official standards or file naming and storage policies within most organizations. Most employees will do what they think is best, but without the proper policies in place the results could be unpredictable and extremely costly. [Full Article]

Managing Emailed Documents Using Structured File Naming

Electronic document exchange through email attachments is providing business a forward thrust towards the adoption of paperless office practices. A significant downside is that this benefit comes with the burden of having to manage numerous emails and more importantly, to properly file the attached documents. Most organizations have instituted best-practices for managing paper documents; however, a free-for-all approach still prevails for emailed documents. [Full Article]

Simple and Affordable Paperless Office Initiative

The much anticipated “paperless” office is still a “paperfull” office. There are two sources of paper in the office: the internal and the external source. We should be able to deal with the former but why the onslaught of inbound paper from external sources and what can we do? [Full Article]

File Naming Strategy for Managing Scanned Images

Many organizations purchase document scanning devices as a first step initiative to convert their paperbased filing system into an electronic one. Their second step may involve the acquisition of a document management system but because of effort and cost implications there is a common tendency to try managing with the free organizer software that comes bundled with the scanner. An affordable and more effective alternative is to use structured file naming. [Full Article]

Managing Documents via Structured File Naming

Migrating towards paperless-office practices invokes the need to cope with larger amounts and varieties of electronic documents. Acquiring a document management system could help but there are significant costs and complexities that may be too difficult to justify. A more expedient approach is to adopt a structured file naming policy to help manage your documents affordably and effectively. [Full Article]